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Payslip Generator Kenya

Generate professional Kenyan payslips that clearly show:

  • Gross pay
  • PAYE
  • NSSF, SHIF, Housing Levy
  • Net salary

Payslips are suitable for:

  • Employees
  • SMEs
  • Payroll processing
  • Compliance documentation

Create Your Payslip Now

Our payslip generator creates professional, customizable payslips with all statutory deductions automatically calculated. You can upload your company logo, customize company information, and download or print the payslip.

Go to Payslip Generator

Features of Our Payslip Generator

  • Automatic calculation of all statutory deductions (PAYE, NSSF, SHIF, Housing Levy)
  • Upload company logo for branding
  • Customizable company information
  • Professional format compliant with Kenyan standards
  • Print or download as PDF
  • Editable fields for additional deductions
  • Free to use - no registration required

Why Use Our Payslip Generator?

For Employees: Generate payslips for your records, loan applications, visa applications, or verification purposes.

For Employers: Quickly create professional payslips for your employees without complex payroll software.

For HR & Payroll: Streamline payroll processing with accurate, compliant payslips.

For SMEs: Free, easy-to-use tool perfect for small businesses managing payroll.

How to Use the Payslip Generator: Step-by-Step Guide

Follow these simple steps to create your professional payslip:

Step 1: Enter Company Information

  • Enter your company name
  • Add company address and contact details
  • Upload company logo (optional but recommended for branding)
  • Enter company KRA PIN

Step 2: Enter Employee Details

  • Employee full name
  • Employee ID or number
  • Employee KRA PIN
  • NSSF number
  • Department and designation

Step 3: Enter Salary Information

  • Basic salary amount
  • House allowance (if applicable)
  • Transport allowance (if applicable)
  • Other allowances or benefits
  • Select the pay period (month and year)

Step 4: Review Automatic Calculations

The system will automatically calculate:

  • Gross salary (basic + all allowances)
  • PAYE tax based on current rates
  • NSSF contribution (Tier I & II)
  • SHIF contribution (2.75% of gross)
  • Housing Levy (1.5% of gross)
  • Net salary (gross minus all deductions)

Step 5: Add Optional Deductions

  • Pension/provident fund contributions
  • SACCO contributions
  • Loan repayments
  • Advance deductions
  • Any other authorized deductions

Step 6: Preview and Download

  • Review the payslip preview
  • Ensure all information is correct
  • Click "Download PDF" or "Print" to save/print the payslip
  • Sign in for unlimited downloads (free tier: 2 downloads/month)

What Must Be Included on a Kenyan Payslip?

According to Kenyan employment law and best practices, a compliant payslip should include:

Employer Information:

  • Company/Employer name
  • Company address
  • Company KRA PIN

Employee Information:

  • Employee full name
  • Employee ID/number
  • Employee KRA PIN
  • NSSF number
  • Job title/designation
  • Department

Pay Period Information:

  • Month and year of payment
  • Pay date
  • Number of days worked (if applicable)

Earnings Breakdown:

  • Basic salary
  • House allowance
  • Transport allowance
  • Other allowances/benefits
  • Gross salary (total of all earnings)

Statutory Deductions:

  • PAYE (Pay As You Earn tax)
  • NSSF (pension contribution)
  • SHIF (health insurance)
  • Housing Levy

Other Deductions:

  • Pension contributions (if any)
  • SACCO contributions
  • Loan repayments
  • Advances
  • Other authorized deductions

Final Amount:

  • Net Salary (gross minus all deductions)
  • Payment method
  • Bank account details (partial, for verification)

Frequently Asked Questions (FAQs)

Is the payslip generator free to use?

Yes! The payslip generator is completely free with unlimited downloads. All features including employee management and bulk generation are available to all users.

Are the payslips legally valid?

Yes. The payslips generated include all mandatory information required by Kenyan employment law. However, they should be issued by the actual employer and may need to be signed or stamped according to your company policy.

Can I customize the payslip with my company logo?

Absolutely! You can upload your company logo to create branded, professional payslips that match your company identity.

How accurate are the deduction calculations?

The calculator uses current KRA, NSSF, and SHIF rates to ensure accuracy. However, individual circumstances may vary, and you should verify calculations with official sources or your accountant.

Can I generate payslips for multiple employees?

Yes! You can add unlimited employees and generate bulk payslips. This feature is available to all users.

What format are the payslips saved in?

Payslips can be downloaded as PDF files, which are easy to print, email, or store digitally.

Can employees access their payslips online?

With employer accounts, you can email payslips directly to employees. Employees with individual accounts can generate and save their own payslips.

Do I need to create an account?

For basic use, no account is required. However, creating a free account allows you to save calculations, track download history, and access additional features.

Can I edit the payslip after generating it?

You can modify the input fields and regenerate the payslip. Once downloaded as PDF, the payslip cannot be edited (this ensures integrity for official records).

Is my data secure?

Yes. We use industry-standard encryption and secure databases. We do not share your data with third parties. See our Privacy Policy for details.

Common Uses for Generated Payslips

  • Loan Applications: Banks and SACCOs require recent payslips as proof of income
  • Visa Applications: Embassies often request payslips to verify employment and income
  • Rental Applications: Landlords may ask for payslips to confirm you can afford rent
  • Employment Verification: New employers may request payslips from previous employment
  • Tax Filing: Keep payslips for annual tax returns and audits
  • Insurance Applications: Insurance companies may require income verification
  • Financial Planning: Track your earnings and deductions over time
  • Salary Negotiations: Use historical payslips when negotiating salary increases

Troubleshooting Common Issues

Calculations Don't Match My Expected Amount

Solution: Ensure you've entered the correct gross salary and all allowances. Remember that PAYE uses progressive tax bands, not a flat rate. Use our PAYE calculator to understand the breakdown.

Logo Doesn't Upload

Solution: Ensure your logo image is in JPG, PNG, or GIF format and less than 2MB in size. For best results, use a square or rectangular logo with transparent background.

Payslip Doesn't Print Properly

Solution: Download the PDF version instead of printing directly from the browser. PDFs maintain formatting across all devices and printers.

Can't Find My Downloaded Payslip

Solution: Check your browser's download folder. The file will be named "payslip-[employee-name]-[month-year].pdf"

Deductions Seem Too High

Solution: Verify that your gross salary is entered correctly. Remember that all allowances are subject to statutory deductions. Visit our Statutory Deductions page to understand each deduction.

Best Practices for Employers

  • Consistency: Use the same format for all employees' payslips
  • Timeliness: Generate and distribute payslips on or before payday
  • Record Keeping: Keep copies of all payslips for at least 5 years (tax requirement)
  • Transparency: Clearly show all earnings and deductions
  • Accuracy: Double-check KRA PINs, NSSF numbers, and bank details
  • Security: Ensure payslips are delivered securely (sealed envelope or encrypted email)
  • Compliance: Ensure all statutory remittances match the deductions shown
  • Employee Access: Provide employees with easy access to current and historical payslips

⚠️ Important Notice

Employer Responsibility: While this tool generates compliant payslips, employers are responsible for ensuring all statutory deductions are correctly calculated and remitted to the appropriate authorities (KRA, NSSF, SHIF). Failure to remit deductions is a criminal offense under Kenyan law.

Disclaimer: This payslip generator provides templates based on current regulations. It does not constitute legal, financial, or tax advice. Always consult with qualified professionals for specific situations. Keep updated with the latest tax and employment regulations from official sources.

Official Sources: Kenya Revenue Authority (KRA) | NSSF Kenya

Built specifically for Kenya 🇰🇪 using official KRA, NSSF & SHIF guidelines.