Kenya Salary Calculator Logo

Privacy Policy

Last Updated: February 15, 2026

1. Introduction

Welcome to Kenya Salary Calculator ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

  • Register for an account
  • Use our salary calculator or payslip generator
  • Contact us for support

The personal information we collect may include:

  • Name and contact information (email address, phone number)
  • Account credentials (username and password)
  • Employee information (if using employer features)
  • Salary and payroll data entered into our calculators

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

  • IP address
  • Browser type and version
  • Operating system
  • Access times and dates
  • Pages viewed and links clicked
  • Referring website addresses

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and store certain information. You can control cookies through your browser settings. For more information, see our Cookie Policy.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide and maintain our services
  • To process your calculations and generate payslips
  • To manage your account
  • To send you notifications about your account or services
  • To provide customer support
  • To improve our website and services
  • To comply with legal obligations
  • To detect and prevent fraud or security issues

4. Sharing Your Information

We do not sell your personal information. We may share your information in the following situations:

4.1 Service Providers

We may share your information with third-party service providers who help us operate our website and provide our services, including:

  • Supabase: For authentication and database services
  • Email service providers: For sending payslips and notifications

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of sensitive data in transit and at rest
  • Secure authentication through Supabase
  • Regular security assessments
  • Access controls and user authentication

However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

7. Your Rights

Under the Kenya Data Protection Act, 2019, you have the following rights:

  • Right to Access: You can request a copy of your personal information
  • Right to Correction: You can request correction of inaccurate or incomplete information
  • Right to Deletion: You can request deletion of your personal information
  • Right to Object: You can object to the processing of your information
  • Right to Data Portability: You can request your data in a portable format
  • Right to Withdraw Consent: You can withdraw consent at any time

To exercise any of these rights, please contact us at privacy@salarycalculator.co.ke

8. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and maintained on servers located outside of Kenya. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies.

11. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

  • Email: privacy@salarycalculator.co.ke
  • Phone: +254 702 359 618
  • Address: Nairobi, Kenya

13. Data Protection Officer

If you have concerns about how we handle your personal data, you may contact the Office of the Data Protection Commissioner of Kenya: