Kenya Salary Calculator Logo

Terms of Service

Last Updated: February 15, 2026

1. Agreement to Terms

By accessing or using Kenya Salary Calculator ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

2. Description of Service

Kenya Salary Calculator provides free online tools for calculating salaries, PAYE, statutory deductions (NSSF, SHIF, Housing Levy), and generating payslips based on current Kenyan tax laws and regulations.

2.1 Services Provided

All users have free access to:

  • Salary calculations
  • PAYE and statutory deduction calculations
  • Payslip generation and downloads
  • Employee management features
  • Bulk payslip generation
  • Individual and employer account features

3. User Accounts

3.1 Account Types

We offer two types of user accounts:

  • Individual Accounts: For standalone users who want to save their calculations
  • Employer/Organization Accounts: For businesses that need to manage employee data and generate payslips

3.2 Account Responsibility

You are responsible for:

  • Maintaining the confidentiality of your account credentials
  • All activities that occur under your account
  • Notifying us immediately of any unauthorized use
  • Ensuring that the information you provide is accurate and current

3.3 Account Termination

We reserve the right to terminate or suspend your account at any time for violations of these Terms, including but not limited to:

  • Providing false or misleading information
  • Engaging in fraudulent activities
  • Violating applicable laws or regulations
  • Abusing the Service or attempting to circumvent usage limits

4. Usage Restrictions

You agree not to:

  • Use the Service for any illegal purpose
  • Attempt to gain unauthorized access to any part of the Service
  • Reverse engineer, decompile, or disassemble any part of the Service
  • Remove or modify any proprietary notices
  • Use automated systems to access the Service without permission
  • Share your account credentials with others
  • Upload malicious code or content

5. Intellectual Property

The Service and its original content, features, and functionality are owned by Kenya Salary Calculator and are protected by international copyright, trademark, and other intellectual property laws.

5.1 Your Content

You retain ownership of any data you input into the Service. By using the Service, you grant us a license to use, store, and process your data solely for the purpose of providing the Service to you.

5.2 Generated Content

Payslips and reports generated using the Service are yours to use as needed. We do not claim ownership of the output generated by our calculators.

6. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND.

We do not warrant that:

  • The Service will be uninterrupted, timely, secure, or error-free
  • The results obtained from the Service will be accurate or reliable
  • Any errors in the Service will be corrected
  • The calculations provided comply with all tax law changes

7. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, KENYA SALARY CALCULATOR SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES.

Our total liability to you for any claims arising from or related to the Service shall not exceed the amount you paid us in the 12 months preceding the claim.

8. Indemnification

You agree to indemnify and hold harmless Kenya Salary Calculator from any claims, damages, losses, liabilities, and expenses arising from:

  • Your use of the Service
  • Your violation of these Terms
  • Your violation of any rights of another party
  • Any inaccurate or misleading information you provide

10. Accuracy of Calculations

Important Disclaimer: The calculations provided by the Service are estimates based on current Kenyan tax laws and regulations as we understand them. These calculations should not be considered as official tax advice or legal counsel.

You should:

  • Verify all calculations with a qualified accountant or tax professional
  • Ensure compliance with current KRA regulations
  • Stay informed about changes to tax laws
  • Use the Service as a reference tool, not as a replacement for professional advice

We are not liable for any tax penalties, fines, or losses resulting from reliance on our calculations.

11. Data Protection

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand how we collect, use, and protect your information.

12. Modifications to Service

We reserve the right to:

  • Modify or discontinue the Service at any time with or without notice
  • Update features, pricing, or terms
  • Change usage limits or restrictions

We will not be liable to you or any third party for any modification, suspension, or discontinuance of the Service.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of Kenya, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Kenya.

14. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

15. Entire Agreement

These Terms, along with our Privacy Policy and Cookie Policy, constitute the entire agreement between you and Kenya Salary Calculator regarding the Service.

16. Contact Information

If you have any questions about these Terms, please contact us at:

  • Email: support@salarycalculator.co.ke
  • Phone: +254 702 359 618
  • Address: Nairobi, Kenya

17. Acknowledgment

By using the Service, you acknowledge that you have read these Terms of Service and agree to be bound by them.